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A person packing his packages properly after learning these 10 tips for sending packages.

10 Tips for Sending Packages: An Expert's Opinion

Shipping packages can sometimes be a daunting and time-consuming task, particularly when you need to guarantee the safe and timely arrival of your parcel. To help streamline the process and make it more efficient, we have put together a comprehensive list of 10 tips for sending packages to keep in mind. By following these suggestions, you can not only save time and money but also ensure the successful delivery of your package without any complications. 

And to make these tips easier to understand, we’ll provide real-world examples and practical advice throughout the article.

So, whether you’re an individual sending a gift to a loved one or a business owner shipping products to customers, following our expert tips can help you navigate the complexities of the shipping process with ease. 

So, if you’re looking for a comprehensive and engaging resource to help you ship packages confidently and efficiently, look no further. Our 10 essential tips will provide you with the knowledge and tools you need to master the art of sending packages, ensuring a smooth and hassle-free experience from start to finish.

A CaPEx employee helping a women get low shipping fees

Choose the right courier

Selecting a reliable courier is crucial for the safe and timely delivery of your package. Research various courier companies, compare their rates and services, and read customer reviews to find the best fit for your needs. Some couriers specialize in specific types of shipments or destinations, so be sure to choose one that aligns with your requirements.

The last thing you want is to work with an inexperienced and incompetent courier during a crucial stretch in your business, or an important life event that needs prompt and effective delivery. 

Accurately weigh and measure your package

To avoid unexpected shipping fees or delays, it’s essential to accurately weigh and measure your package before shipping. Most courier companies charge based on the size and weight of a parcel, so providing accurate measurements ensures that you pay the correct shipping fees and your package is processed efficiently.

Also, do not be shy to ask your courier to weigh and re-weigh your package in front of you to ensure that you’re not getting charged extra. 

Declare the contents and value of your package

Many courier companies require you to declare the contents and value of your package for customs or insurance purposes. Be honest and accurate when providing this information to avoid issues with customs or potential insurance claims in the event of loss or damage.

Remember, you might be able to save a couple of bucks on shipping when under declaring or misdeclaring your packages. But when you get caught by customs, you’ll have to pay hefty fines and charges. You even face the risk of getting sued for smuggling. 

A lady packing her items properly.

Properly package your items

Use appropriate packaging materials to protect your items during transit. Invest in sturdy boxes, bubble wrap, packing peanuts, and other protective materials to cushion your items from impacts and prevent damage. Make sure to seal your package securely with heavy-duty packing tape to prevent tampering or accidental opening.

Here’s a short checklist on packing your items properly: 

✅ A sturdy box that properly fits your items with some space for fillers & cushions

✅ A strong packaging tape to keep your package sealed and supported

✅ Fillers and cushions to ensure your items stay snug and safe in the box

✅ Extra protection for delicate and fragile items

✅ Proper stacking of items (heavy and sturdy at the bottom; fragile on the top)

Check prohibited items and shipping restrictions

Different countries and courier companies have specific restrictions on what items can be shipped. Before sending your package, check the list of prohibited items for your destination country and choose a courier to avoid any issues or delays in delivery.

If unsure about the restrictions and regulations, you can always ask our team and we’ll be happy to assist you. 

Purchase shipping insurance for valuable items

If you’re sending valuable or irreplaceable items, consider purchasing shipping insurance to protect against loss or damage during transit. While it may add to the cost of shipping, insurance coverage provides peace of mind and financial protection in case something goes wrong.

An OFW properly labelling the package she'll send to the Philippines.

Clearly label your package

Write the recipient’s name, address, and contact information clearly on your package to ensure proper delivery. Include your own contact information as the sender in case the courier needs to reach you. Use a permanent marker or printed labels for better visibility and durability.

Don’t forget to indicate warning labels such as “fragile”, “this side up”, “don’t put below heavy objects” to ensure the logistics company knows how to handle your packages properly. 

Provide accurate customs information for international shipments

When shipping packages internationally, you must provide accurate customs information, including a detailed description of the items, their value, and the reason for export. Failure to provide accurate customs information can result in delays, additional fees, or even seizure of your package by customs authorities.

As mentioned above, trying to skirt import/export and customs rules and regulations might lead to bigger headaches for you once you get caught. So despite having to pay extra, it’s safer to be compliant with all the requirements and regulations. 

Utilize tracking and delivery confirmation services

Many courier companies offer tracking and delivery confirmation services to help you monitor the progress of your shipment and ensure it reaches its destination. These services provide added security and peace of mind, particularly for valuable or time-sensitive shipments. 

Keep your the recipient informed (unless it’s a surprise)

If you’re a business owner shipping products to customers, it’s essential to keep them informed about the status of their order. Provide tracking information, estimated delivery dates, and prompt updates in case of any delays or issues. Clear communication helps to build trust and ensure customer satisfaction.

However, if you’re sending a care package to your loved ones, it’s not necessarily important to keep them 100% informed (especially if it’s a surprise). You can just let them know that there’s a package for “you” that’s arriving and they need to receive it.  

By keeping these 10 tips for sending packages in mind, you can streamline the shipping process and ensure that your parcels arrive safely and on time. From choosing the right courier to properly packaging your items and providing accurate shipping information, each step plays a crucial role in the successful delivery of your package. By following these tips, you can save time, money, and effort in shipping. Plus, it also saves you from potential headaches and troubles.